Cothill Educational Trust

A registered charity no: 309639 consisting of 8 schools located in the UK and Southern France
Established in 1969

Trust Policies:

Click on the tabs below to view the Trust Policies:

The Trust's Admission Policy 2015
  • Deciding on the right school for a child is very important. It is essential that a personal visit is made to the School to meet the Head before any decision is made.
  • Each prospective candidate is assessed according to individual ability through a simple entry procedure which consists of an interview at the school as well as references from previous schools where appropriate.
  • The process is designed to identify pupils who are able to benefit from a balanced and well rounded education and to make a positive contribution towards the life of the school. The exact nature of the entry procedure will, of course, vary with the age of the child seeking entry as some are as young as two, others as old as eleven!
  • The aim of the process is to identify potential. We are looking for well-rounded pupils excited by the prospect of their new school in the broadest sense of the word. Interests that stretch beyond the confines of the academic curriculum will be stimulated and encouraged. The school has strong traditions in music, drama, art, and sport. There are many extra-curricular activities, all of which are important in developing a well-balanced, confident individual.
  • No specific preparation for the assessment is needed, all candidates start on an equal footing, with identical opportunities to display their academic aptitude.
  • Once a Parent has chosen a Trust School for his/her child a registration form must be completed and a non-refundable registration fee is charged. Upon confirmation of a place, a deposit is required which is refunded against the final term’s invoice.
  • The Trust’s aim is to encourage applications from candidates with as diverse a range of backgrounds as possible.
  • The Trust is committed to equal treatment for all, regardless of a candidate’s race, ethnicity, religion, sexual orientation or social background.
  • The Trust does not discriminate in any way regarding entry but welcomes pupils with special educational needs, providing that the Learning Support Department can offer them the support that they require. The Trust also welcomes pupils with physical disabilities provided that the site in question can accommodate them. However, we advise parents of children with special educational needs or physical disabilities to discuss their child’s requirements with the Head before he or she is enrolled to be sure that the School can offer adequate provision.
  • Parents should provide a copy of an Educational Psychologist’s report or a medical report to support their application so that the school is aware of any special arrangements that might be necessary.
  • The Head will then discuss with parents and their medical advisers the adjustments that can reasonably be made for the child if he/she is to become a pupil at the school.
  • The Trust has no endowments for providing bursaries but, in cases of financial hardship, application can be made to the Trustees and this should be supported by a means test. Both parents are required to provide documentary proof of their income and assets. Further details can be obtained from the Bursar.
  • (JANUARY 2015)
Fees, Terms and Conditions 2015
For details on Admissions, Fees, Terms and Conditions, please see the Prospectus or Parental Contract for individual Trust Schools, that are available from the school offices, or published on the individual websites. However, please also note the following:
  • Payment should be made to "COTHILL EDUCATIONAL TRUST" and is due before the first day of term.
  • Please always quote the pupil's surname. For direct payment:
    • Cothill Educational Trust,
    • Barclays Bank plc, Marcham Road, Abingdon;
    • Sort Code 20-01-09;
    • Acc no 90314382;
    • IBAN GB25 BARC 2001 0990 3143 82 and SWIFTBIC BARCGB22.
  • Where payment of the account is received after the due date without prior agreement, the School will levy a late payment charge (calculated at 2% per month) on the amount outstanding. In the case of a disputed charge, please do not adjust your payment of the termly bill without seeking the agreement of the Bursar.
  • A full term's notice in writing to the Head is required before the withdrawal of a pupil, in default of which a full term's fees will be charged in lieu.
  • The Trust’s policy is not to allow the accumulation of debt with regards fees. One term’s arrears will mean that parents are given the following term as notice to remove their child from the Trust school. Two term’s in arrears will require the Trust to withdraw its services immediately. Legal action will be used to settle outstanding debts. If parents find it difficult to meet the fee payments they must, in the first instance, contact the Bursary and maintain communication
  • Please note that for Sauveterre, Fees, FRS, BUPA and Airfares are charged in advance for the term ahead. Extras are charged in arrears for the previous term and therefore represent charges already incurred.
  • If there are any queries on your account, please ring the Bursary on +44(0)1865 390030.
  • (JANUARY 2015)
Health & Safety Policy 2015 - Statement of Intent
Health and Safety at Work etc. Act 1974 S2(3)

So far as is reasonably practicable, with the help of its employees, the Cothill Educational Trust will:-
  • provide adequate control of the health and safety hazards and risks arising from Trust activities
  • consider our common law in loco parentis duties to all pupils in our care
  • consider under Health and Safety at Work Act, our statutory duty of care to pupils and other non employees
  • consult with our employees (and their representatives) on matters affecting their health, safety and welfare
  • ensure all employees are competent to do their tasks and to offer them adequate training where appropriate
  • provide information, instruction, training and supervision for employees
  • provide and maintain safe housing (where provided), plant, equipment and processes
  • promote safe handling and safe use of all hazardous substances
  • prevent accidents and ill health by promoting safe healthy working conditions
  • take full advantage of technical expertise within the Trust to monitor and regulate the working environment
  • be aware of the philosophy contained within HSE documentation
  • review and revise this policy as necessary at regular intervals
(JANUARY 2015)
Child Protection Policy 2015
Children Act 1989 and the Education Act 2002

So far as is reasonably practicable, the Trust will adhere to the Department of Education’s “Safeguarding Children in Education”.

Details of its implementation are explained in Staff, Pupil and Parental Handbooks of individual Trust Schools.
By its overall Child Protection Policy, the Trust is committed to promoting a safe environment and protecting from abuse all children in its Schools.

Central to the Trust’s policy is an understanding that the child’s welfare is a paramount consideration, that any delay may perpetuate harm and that all adults have a duty of care for all the children in their School.

The Trust is committed to ensure that the designated members of Staff receive specific instruction to carry out their functions adequately, that all Staff receive appropriate training and that child protection awareness is part of the induction process for new members of Staff.

Under its Safer Recruitment Policy, the Trust requires that in all its Schools:

  • (a) Criminal Records Bureau (DBS) maximum level checks are sought
  • (b) References are taken up (a minimum of two written references are required)
  • (c) Notes are recorded of supplementary references taken on the telephone
  • (d) Applicants are interviewed and a written record kept
  • (e) Where appropriate, professional qualifications are checked and recorded
  • (f) Full employment history is requested together with an explanation for any gaps
  • (g) A Probationary Period is given to all new staff
  • (h) Staff appointed prior to DBS clearance are checked through "List 99" and a risk assessment carried out
  • (i) Unchecked staff or visitors will be "chaperoned" until DBS clearance is obtained.
(JANUARY 2015)
Parental Complaints Procedure 2015

The Cothill Educational Trust has long prided itself on the quality of teaching and pastoral care that is provided to its pupils. However, if parents of children do have a complaint, they can expect it to be treated in accordance with the following Procedure, which applies to the whole School, (including where applicable, the Early Years Foundation Stage Nursery and Reception).

Stage 1 – Informal Resolution

It is hoped that most complaints and concerns will be resolved quickly and informally. If parents have a complaint they should normally contact their son/daughter’s Form Tutor. In many cases, the matter will be resolved straightaway to the parents’ satisfaction.

If the Form Tutor cannot resolve the matter alone, it may be necessary to consult the Head. Complaints made directly to the Head will be dealt with by him/her personally. The Head or Form Tutor will make a written record of all concerns and complaints and the date on which they were received.

Should the matter not be resolved within a reasonable time or in the event that the Head and the parent fail to reach a satisfactory resolution then parents are advised to proceed with their complaint in accordance with stage 2 of the Procedure.

Stage 2 – Formal Resolution

If the complaint cannot be resolved on an informal basis as in stage 1, then the parents should put their complaint in writing to the Head.

The Head will decide, after considering the complaint, the appropriate course of action to take.

In most cases, the Head will meet and speak with the parents concerned, usually within five normal school days of receiving the complaint, to discuss the matter. If possible, a resolution will be reached at this stage. It may be necessary for the Head to carry out further investigations.

The Head will keep written records of all meetings and interviews held in relation to the complaint. Once the Head is satisfied that, so far as is practicable, all of the relevant facts have been established, a decision will be made and parents will be informed of this decision in writing. The Head will also give reasons for his/her decision.

If parents are still not satisfied with the decision, they should proceed to stage 3 of the Procedure.

Stage 3 – Consultation with the Principal of the Trust

If the complaint cannot be resolved at stage 2, then the parents should put their complaint in writing to the Principal.

The Principal will meet with the parents to hear their complaint and consider any evidence, normally within five normal school days of receipt of their request for the Principal to consider the complaint.

The Principal will make a decision which will be communicated to the parents in writing. The Principal will give reasons for his decision.

Stage 4 – Hearing before a Panel

Where parents are not satisfied with the decision of the Principal they should inform the Principal of this in writing.

The Principal will convene a panel consisting of three people who were not directly involved in the matters detailed in the complaint, one of whom is independent of the management and running of the School about which the complaint has been made. The panel will consider the complaint and may make findings and/or recommendations.

If the parents wish, they may attend the panel hearing and may be accompanied by one other person. This may be a relative, teacher or friend. Legal representation will not normally be appropriate.

Within five normal school days of the panel hearing, the chair of the panel will write to the parents informing them of their findings and any recommendations.

Findings and any recommendations will be sent by electronic mail or otherwise to the complainant and, where relevant, any person complained about. Findings and any recommendations will be available for inspection on the school premises from the proprietor and the Head.

Recommendations will be considered by the Trustees and Principal who will undertake to action any necessary decisions by the panel. Even when a complaint is not upheld consideration will be given to improve school procedures or polices.

All complaints will be dealt with fully and completely within 28 normal school days of being raised.

Written records will be kept of all complaints including details of what stage they were resolved at for at least three years. The written record will include complaints relating to boarding provision and the action taken by the school as a result of those complaints (regardless of whether they are upheld).

Correspondence, statements and records relating to complaints will be kept confidential except where the Secretary of State or a body conducting an inspection under the Education Act 2002 (as amended) requests access to them.

Parents may contact Ofsted or ISI if they wish to do so. The contact details are:

  • Independent Schools Inspectorate (ISI):
  • CAP House
  • 9-12 Long Lane
  • London
  • EC1A 9HA

  • Ofsted:
  • The Secretary of State
  • Department for Education
  • Piccadillly Gate
  • Store Street
  • Manchester
  • M1 2WD

The links below will direct you to the policies of the individual Trust Schools: